In 2025, communication apps are expected to do much more than messaging – teams now want built-in project management, better async support, and more integration flexibility. Some find Google Chat alternatives better suited to these workflows.

Luckily, alternatives to Google Chat are out there. Lots of them. This guide explores seven of the top-rated options.

TL;DR: Google Chat Alternatives Shortlist

• Slack for complex project hierarchies and structures
• Orchestra for messaging with built-in calls, tasks & docs
• Zoom Team Chat for Zoom-centered workflows
• Discord for voice-first and community-style communication
• Chanty for team chat with task tracking 
• Mattermost for self-hosted collaboration with that old-school SaaS vibe
• Rocket.Chat for customizable communication with federation options 
• Microsoft Teams for Microsoft-centered workflows

Why Teams Are Seeking Google Chat Alternatives

Yes, Google Chat offers integration with Gmail, Docs, and the broader Google Workspace ecosystem, which simplifies workspaces for those who use them daily. Others, though, may find Google Chat’s structure too limited for deep management, async communication, or external collaboration.

When users start looking for a Google Chat alternative, it’s usually for one of the following reasons:

If you happen to be facing one of these problems and are considering trying something else, here’s the good news: there are great Google Chat alternatives.

Slack vs. Google Chat

A pioneer in the world of SaaS communication tools that connects teams and integrates with apps for work collaboration.

📍Key Features

• Slack Connect. Shared channels to message and stay aligned with people outside your team, like clients, contractors, or partners, directly in Slack without switching apps.
• Workflow Builder. A no-code tool for custom workflows like onboarding, approvals, or reminders.
• Threads. The message flows in channels. They’re meant to keep discussions clear and on track.
• Huddles. Audio or video chats you can start in any channel or DM.
• Canvas. A collaborative space for your conversations, meeting notes, or project info that stays connected to your discussions.
• Lists. A task-tracking tool where the team can create to-dos, assign tasks, set priorities, and keep progress visible.

🔎 Compared to Google Chat

• Pros: Stronger project organization. Wider third-party app ecosystem. Deeper workflow automation capabilities.
• Cons: Can become expensive at scale compared to simpler chat alternatives like Google Chat.

👾 Best for Teams

Slack is a go-to for large teams and enterprises, though it might feel messy and hard to navigate for startups, small, and mid-sized teams. Those teams are often settling for alternatives that are more budget-friendly and simple.

Orchestra vs. Google Chat

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

🔎 Compared to Google Chat

• Pros: Built-in chats & task management.  Simple async video updates. Unlimited meetings, guests, data. Fine UX/UI.
• Cons: Smaller ecosystem of third-party integrations compared to Google Workspace-focused apps.

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

Zoom Team Chat vs. Google Chat

Formerly a video conferencing app, Zoom has expanded its product lineup and become Zoom Workplace, with Zoom Team Chat as one of its main products.

📍Key Features

• Team Chat. A Slack-like interface built inside the Zoom ecosystem. Includes threads, as well as direct and group messaging.
• Meetings. Instant voice and video calls. Create breakout rooms for focused discussions or make async video updates when live meetings aren’t necessary.
• Huddles. Similar to meetings, but more informal and spontaneous.
• Phone. A cloud-based phone service to make and receive calls directly in Zoom, similar to how we used Skype before.
• Calendar. A classic calendar view for scheduling meetings.
• AI Agents. AI-powered chatbots that handle customer inquiries and route issues to the right team.

🔎 Compared to Google Chat

• Pros: Industry-leading voice & video quality. Feature-rich meetings with breakout rooms and webinars. Supports large group meetings.
• Cons: Limited team chat and collaboration features outside meetings. Free plan limits meetings to 40 minutes.

👾 Best for Teams

Zoom Team Chat is a collaboration hub that integrates seamlessly into the Zoom platform, so it’s ideal for teams that are used to the Zoom platform.

Discord vs. Google Chat

Originally made for the gamedev community and its streaming, Discord has now become a common voice- and video-based collaboration tool among tech teams.

📍Key Features

• Chat Channels. A space for messaging with threaded replies like on Slack.
• Voice Channels. Built-in audio rooms where users can drop in and out freely.
• Video Calls & Streaming. One-on-one or group video calls with built-in screen sharing for live demos, presentations, or collaborative work.
• Custom Roles & Permissions. Fine-tuned control over who can post, moderate, or manage different parts of a server.
• Bots & Integrations. Automation tools, moderation bots, and third-party integrations (like GitHub, Trello, YouTube, and more).

🔎 Compared to Google Chat

• Pros: Always-on voice channels for seamless, spontaneous conversations. Free with unlimited messaging, voice, and video calls. Strong community features and easy to use.
• Cons: Not designed for formal business workflows. Limited integration with professional productivity tools.

👾 Best for Teams

Discord remains a top choice for gamedev communities, as well as creative and remote teams that prefer spontaneous, informal messaging and calls over structured project management.

Chanty vs. Google Chat

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

🔎 Compared to Google Chat

• Pros: Lightweight and great for smaller teams. Built-in task management. Affordable pricing.
• Cons: Limited integrations compared to Google Chat. Less suitable for large teams. Basic features for collaboration.

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

Mattermost vs. Google Chat

An open-source team collaboration tool, often viewed as a more utilitarian alternative to Slack, offering similar features along with secure messaging.

📍Key Features

• Channels. Public or private spaces based on topics, teams, or projects for team communication.
• Threads. The Slack feature to follow specific conversations.
• Customizable Notifications. Tailored notifications to stay updated on important conversations.
• Dev-Centric Integrations. External apps like GitHub, JIRA, Google Drive, and more are connected to your workspace.

🔎 Compared to Google Chat

• Pros: Open-source with full self-hosting options. Highly customizable with plugins and integrations.
• Cons: Requires technical setup and maintenance. UI can feel less polished. Steeper learning curve for non-tech users.

👾 Best for Teams

Mattermost is best suited for teams looking for a direct Slack alternative or those needing a self-hosted solution.

Rocket Chat vs. Google Chat

An open-source team collaboration platform built for secure messaging.

📍Key Features

• Omnichannel Space. Manage customer and team communication across email, live chat, SMS, WhatsApp, and other platforms in one unified interface.
• Self-Hosting & On-Prem Deployment. Complete control over data by hosting on your own infrastructure or choosing a cloud deployment.
• Customization. Access to source code allows deep UI/UX customization, along with a plugin system and REST APIs for custom integrations.
• Federation. Communicate across different Rocket.Chat instances, similar to email or Matrix, with secure federation protocols.

🔎 Compared to Google Chat

• Pros: Open-source with full data ownership. Highly customizable via APIs, plugins, and integrations. 
• Cons: Requires technical expertise for setup and maintenance. Less polished UI. No collaboration via docs.

👾 Best for Teams

Rocket.Chat is ideal for highly regulated industries (like healthcare, finance, or government), developer communities, or any organization that prioritizes data privacy and control.

Microsoft Teams vs. Google Chat

A collaboration platform seamlessly integrated with Microsoft 365, designed for teams working within the Microsoft ecosystem.

📍Key Features

• Chats. Direct messages with one or more colleagues.
• Channels. You can create them based on any topic. Channels are where all the conversations, files, wikis, and planners are.
• Teams. A space with a list of all the teams you're a part of. They are made up of channels.
• Calls. A cloud-based phone service for calls.
• Meetings. Instant voice and video meetings, just like everywhere else.
• File Collaboration. You can collaborate on Microsoft Docs simultaneously.

🔎 Compared to Google Chat

• Pros: Full Office integration, stronger meeting and task management features, advanced enterprise-grade security.
• Cons: Heavier user interface; can feel more complex compared to simple chat apps like Google Chat.

👾 Best for Teams

Teams that are already using Microsoft 365 and need integration with Office apps will find this option perfect.

Google Chat Alternatives: The Table View

We’ve explored some of the best alternatives to Google Chat and Hangouts available in 2025 — from secure self-hosted platforms to lightweight messaging tools designed for modern teams. To help you decide, here’s a simple table comparing key features and pricing for each platform:

The good news? In 2025, there are plenty of great Zoom alternatives available. Some offer better native-built solutions for work, while others provide seamless integration with your favorite work tools.

In this guide, we’ll explore the best apps like Zoom so you can find the next best option for your team’s needs.

TL;DR: Zoom Alternatives Shortlist

• Slack for complex project hierarchies and structures
• Orchestra for messaging with built-in calls, tasks & docs
• Discord for voice-first and community-style communication
• Google Chat for Google-centered workflows
• Mattermost for self-hosted collaboration with that old-school SaaS vibe 
• Chanty for team chat with task tracking 
• Microsoft Teams for Microsoft-centered workflows

Why People Look for Zoom Alternatives

Zoom is popular, but it’s not always the best option for teams that do more than just calling. Many teams need built-in features to keep work moving the way they need, or they’re simply looking for a less complicated app that covers the basics of chatting and task management.

When teams start looking for a Zoom alternative, it’s usually for one of the following reasons:

If you happen to be facing one of these problems and are considering trying something else, here’s the good news: there are great Zoom alternatives that prioritize quality calls just as much.

Slack vs. Zoom

A pioneer in the world of SaaS communication tools that connects teams and integrates with apps for work collaboration.  

📍Key Features

• Slack Connect. Shared channels to message and stay aligned with people outside your team, like clients, contractors, or partners, directly in Slack without switching apps.
• Threads. The message flows in channels. They’re meant to keep discussions clear and on track.
• Huddles. Audio or video chats you can start in any channel or DM.
• Canvas. A collaborative space for your conversations, meeting notes, or project info that stays connected to your discussions.
• Lists. A task-tracking tool where the team can create to-dos, assign tasks, set priorities, and keep progress visible.
• Workflow Builder. A no-code tool for custom workflows like onboarding, approvals, or reminders.

🔎 Compared to Zoom

• Pros: Great for quick and asynchronous communication. Extensive app integrations for workflows and automation. 
• Cons: Video call features are basic. Can get noisy and overwhelming with many channels. Paid plans required for full message history and advanced features. Not optimized primarily for large video meetings (100+).

👾 Best for Teams

Slack is a go-to for large teams and enterprises, though it might feel messy and hard to navigate for startups, small, and mid-sized teams. Those teams are often settling for alternatives that are more budget-friendly and simple.

Orchestra vs. Zoom

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

🔎 Compared to Zoom

• Pros: Built-in chats & task management.  Simple async video updates. Unlimited meetings, guests, data. Fine UX/UI. 
• Cons: Sometimes calls might lag a little, but for the most part, they run smoothly. Lacks advanced meeting features like breakout rooms or webinars. Not optimized primarily for large video meetings (100+).

Discord vs. Zoom

Originally made for the gamedev community and its streaming, Discord has now become a common voice- and video-based collaboration tool among tech teams.

📍Key Features

• Chat Channels. A space for messaging with threaded replies like on Slack.
• Voice Channels. Built-in audio rooms where users can drop in and out freely.
• Video Calls & Streaming. One-on-one or group video calls with built-in screen sharing for live demos, presentations, or collaborative work.
• Custom Roles & Permissions. Fine-tuned control over who can post, moderate, or manage different parts of a server.
• Bots & Integrations. Automation tools, moderation bots, and third-party integrations (like GitHub, Trello, YouTube, and more).

🔎 Compared to Zoom

• Pros: Always-on voice channels for seamless conversations. Free with unlimited meeting duration. Customizable servers with roles and permissions.
• Cons: Not designed for formal business meetings or presentations. Lacks advanced meeting features like breakout rooms or webinars. Limited integrations with professional productivity tools.

👾 Best for Teams

Discord remains a top choice for gamedev communities, as well as creative and remote teams that prefer spontaneous, informal messaging and calls over structured project management.

Google Chat vs. Zoom

Built for teams integrated into the Google Workspace ecosystem, Google Chat allows users to communicate in direct messages or group spaces while collaborating on familiar tools like Docs, Sheets, and Slides.

📍Key Features

• Messages & Group Chats. Direct or public chats for discussions. 
• Spaces. Threaded conversations, file sharing, and task assignments within each Space.
• Google Workspace Integrations. Additional services like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar to collaborate and share work without leaving the chat.
• AI Replies. AI-suggested messages to automate tasks and responses.

🔎 Compared to Zoom

• Pros: Seamless integration with Google Workspace apps (Gmail, Docs, Drive, Meet). Easy to switch between chat, email, and video calls. Simple, clean interface and easy to use.
• Cons: Threaded conversations create chaos. Video meetings rely on Google Meet, which has fewer advanced features than Zoom. Less feature-rich video conferencing capabilities.

👾 Best for Teams

Google Chat is best for teams already using Google Workspace. Teams that focus on document-based collaboration can also consider this tool.

Mattermost vs. Zoom

An open-source team collaboration tool, often viewed as a more utilitarian alternative to Slack, offering similar features along with secure messaging.

📍Key Features

• Channels. Public or private spaces based on topics, teams, or projects for team communication.
• Threads. The Slack feature to follow specific conversations.
• Customizable Notifications. Tailored notifications to stay updated on important conversations.
• Dev-Centric Integrations. External apps like GitHub, JIRA, Google Drive, and more are connected to your workspace.

🔎 Compared to Zoom

• Pros: Open-source and self-hostable. Strong data privacy and control. Customizable with plugins and integrations.
• Cons: Lower quality in video conferencing. Less polished UI. More occasional bugs. Not optimized primarily for large video meetings (100+).

👾 Best for Teams

Mattermost is best suited for teams looking for a direct Slack alternative or those needing a self-hosted solution.

Chanty vs. Zoom

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

🔎 Compared to Zoom

• Pros: Simple interface. Built-in chatting & task management. 
• Cons: Lower quality in video conferencing. Less polished UI. More occasional bugs. Lacks advanced meeting features (like breakout rooms). Not optimized primarily for large video meetings (100+).

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

Microsoft Teams vs. Zoom

A collaboration platform seamlessly integrated with Microsoft 365, designed for teams working within the Microsoft ecosystem.

📍Key Features

• Chats. Direct messages with one or more colleagues.
• Channels. You can create them based on any topic. Channels are where all the conversations, files, wikis, and planners are.
• Teams. A space with a list of all the teams you're a part of. They are made up of channels.
• Calls. A cloud-based phone service for calls.
• Meetings. Instant voice and video meetings, just like everywhere else.
• File Collaboration. You can collaborate on Microsoft Docs simultaneously.

🔎 Compared to Zoom

• Pros: Seamless integration with Microsoft 365 apps (Word, Excel, SharePoint). Combines team collaboration and document co-editing. No 40-minute meeting limit on free plans.
• Cons: Video call quality sometimes less consistent than Zoom. Heavy app that can slow down on older devices. Occasional UI clutter and feature overload.

👾 Best for Teams

Teams that are already using Microsoft 365 and need integration with Office apps will find this option perfect.

Zoom Alternatives: The Table View

We’ve rounded up some of the top Zoom alternatives for 2025. To help you decide, here’s a simple table comparing key features and pricing for each platform:

In this guide, we’ll explore the top Mattermost alternatives – both open-source and classic SaaS – to understand what features to look for, how they compare, and which ones might be the best fit for your team.

TL;DR: Mattermost Alternatives Shortlist

• Slack for complex project hierarchies and structures
• Orchestra for messaging with built-in calls, tasks & docs
• Zoom Team Chat for Zoom-centered workflows
• Google Chat for Google-centered workflows
• Discord for voice-first and community-style communication
• Chanty for team chat with task tracking 
• Microsoft Teams for Microsoft-centered workflows
• Rocket.Chat for customizable communication with federation options
• Ryver for all-in-one team messaging

Why Teams Are Seeking Mattermost Alternatives

While Mattermost is a popular Slack alternative that duplicates its main features and interface, plus offers privacy and customization, it isn’t always the perfect fit for every team.

When users start looking for a Mattermost alternative, it’s usually for one of the following reasons:

If you happen to be facing one of these problems and are considering trying something else, here’s the good news: there are solid Mattermost alternatives, both among open-source and classic SaaS tools.

#1 Open Source Alternatives

If you're on the lookout for open-source apps, you should know that there aren't many of them — but here are two that definitely deserve consideration.

Rocket.Chat vs. Mattermost

An open-source team collaboration platform built for secure messaging.

📍Key Features

• Omnichannel Space. Manage customer and team communication across email, live chat, SMS, WhatsApp, and other platforms in one unified interface.
• Self-Hosting & On-Prem Deployment. Complete control over data by hosting on your own infrastructure or choosing a cloud deployment.
• Customization. Access to source code allows deep UI/UX customization, along with a plugin system and REST APIs for custom integrations.
• Federation. Communicate across different Rocket.Chat instances, similar to email or Matrix, with secure federation protocols.

🔎 Compared to Mattermost

• Pros: More flexible integration across external customer channels. Deeper customization due to open-source flexibility.
• Cons: Slightly steeper learning curve for setup and management. Less polished UI. Fewer built-in management tools.

👾 Best for Teams

Rocket.Chat is ideal for highly regulated industries (like healthcare, finance, or government), developer communities, or any organization that prioritizes data privacy and control.

Ryver vs. Mattermost

A collaboration app that combines team communication, task management, and workflow automation into one tool. 

📍Key Features

• Team & Topic Chats. Organized messaging through open forums, private teams, and 1-on-1 direct messages to streamline internal communication.
• Tasks. Built-in task management with Trello-style boards—assign tasks, set deadlines, and track progress directly within the app.
• Voice & Video Calls. Native calling features (powered by integrations like Jitsi) for quick team discussions or meetings.
• Post Streams. Structured, long-form communication threads separate from chats, ideal for announcements, updates, or discussions needing visibility and responses.
• Workflow Automation. Automate repetitive processes using custom rules and integrations with services like Zapier.

🔎 Compared to Mattermost

• Pros: Native management tools. Simpler onboarding for small teams.
• Cons: Less extensible than open-source platforms like Mattermost. Less polished UI. Fewer third-party integrations. Lacks advanced admin controls.

👾 Best for Teams

Ryver works best for small to mid-sized teams looking for a simple Slack + Trello alternative.

#2 SaaS Alternatives

Open-source tools can be an option for a lot of teams. But open source is really just about the code. SaaS, on the other hand, is all about the service. You could take open-source software and run it behind a SaaS product, and most users wouldn’t even notice. What they would notice, though, are the support, the reliability, and how well everything just works. 

Here are examples of such top-rated tools:

Slack vs. Mattermost

A pioneer in the world of SaaS communication tools that connects teams and integrates with apps for work collaboration.

📍Key Features

• Slack Connect. Shared channels to message and stay aligned with people outside your team, like clients, contractors, or partners, directly in Slack without switching apps.
• Threads. The message flows in channels. They’re meant to keep discussions clear and on track.
• Huddles. Audio or video chats you can start in any channel or DM.
• Canvas. A collaborative space for your conversations, meeting notes, or project info that stays connected to your discussions.
• Lists. A task-tracking tool where the team can create to-dos, assign tasks, set priorities, and keep progress visible.
• Workflow Builder. A no-code tool for custom workflows like onboarding, approvals, or reminders.

🔎 Compared to Mattermost

• Pros: Larger app ecosystem. Polished user experience. Faster setup for cloud users.
• Cons: No native self-hosting option. Limited customization compared to Mattermost open-source alternatives. Higher ongoing subscription costs for enterprise-grade features.

👾 Best for Teams

Slack is a go-to for large teams and enterprises, though it might feel messy and hard to navigate for startups, small, and mid-sized teams. Those teams are often settling for alternatives that are more budget-friendly and simple.

Orchestra vs. Mattermost

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

🔎 Compared to Mattermost

• Pros: Fine UX/UI. Built-in calls and tasks. Simple onboarding. Agile async updates. Lower technical overhead.
• Cons: Smaller third-party app ecosystem compared to open-source Mattermost alternatives, although custom API options are available.

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

Zoom Team Chat vs. Mattermost

Formerly a video conferencing app, Zoom has expanded its product lineup and become Zoom Workplace, with Zoom Team Chat as one of its main products.

 📍Key Features

• Team Chat. A Slack-like interface built inside the Zoom ecosystem. Includes threads, as well as direct and group messaging.
• Meetings. Instant voice and video calls. Create breakout rooms for focused discussions or make async video updates when live meetings aren’t necessary.
• Huddles. Similar to meetings, but more informal and spontaneous.
• Phone. A cloud-based phone service to make and receive calls directly in Zoom, similar to how we used Skype before.
• Calendar. A classic calendar view for scheduling meetings.
• AI Agents. AI-powered chatbots that handle customer inquiries and route issues to the right team.

🔎 Compared to Mattermost

• Pros: Integration with Zoom meetings and video calls. Simple interface. 
• Cons: Limited advanced messaging features compared to Mattermost. Fewer customization options. Less suitable for complex workflows or self-hosting.

👾 Best for Teams

Zoom Team Chat is a collaboration hub that integrates seamlessly into the Zoom platform, so it’s ideal for teams that are used to the Zoom platform.

Google Chat vs. Mattermost

Built for teams integrated into the Google Workspace ecosystem, Google Chat allows users to communicate in direct messages or group spaces while collaborating on familiar tools like Docs, Sheets, and Slides.

📍Key Features

• Messages & Group Chats. Direct or public chats for discussions. 
• Spaces. Threaded conversations, file sharing, and task assignments within each Space.
• Google Workspace Integrations. Additional services like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar to collaborate and share work without leaving the chat.
• AI Replies. AI-suggested messages to automate tasks and responses.

🔎 Compared to Mattermost

• Pros: Integration with Google Workspace apps (Gmail, Docs, Drive, Meet). Clean interface.
• Cons: Threaded conversations create chaos as well. Limited customization and control compared to Mattermost. Video calls rely on Google Meet, which has fewer advanced features.

👾 Best for Teams

Google Chat is best for teams already using Google Workspace. Teams that focus on document-based collaboration can also consider this tool.

Discord vs. Mattermost

Originally made for the gamedev community and its streaming, Discord has now become a common voice- and video-based collaboration tool among tech teams.

📍Key Features

• Chat Channels. A space for messaging with threaded replies like on Slack.
• Voice Channels. Built-in audio rooms where users can drop in and out freely.
• Video Calls & Streaming. One-on-one or group video calls with built-in screen sharing for live demos, presentations, or collaborative work.
• Custom Roles & Permissions. Fine-tuned control over who can post, moderate, or manage different parts of a server.
• Bots & Integrations. Automation tools, moderation bots, and third-party integrations (like GitHub, Trello, YouTube, and more).

🔎 Compared to Mattermost

• Pros: Fine UX/UI. Always-on voice channels for seamless, casual communication. Free with unlimited messaging and calls. Easy to set up and use.
• Cons: Not designed for business-grade workflows. Limited task management. Fewer integrations with enterprise tools.

👾 Best for Teams

Discord remains a top choice for gamedev communities, as well as creative and remote teams that prefer spontaneous, informal messaging and calls over structured project management.

Chanty vs. Mattermost

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

🔎 Compared to Mattermost

• Pros: Lightweight and great for smaller teams. Built-in task management. Affordable pricing.
• Cons: Basic chat compared to other alternatives. Limited customization and integrations. Fewer features.

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

Microsoft Teams vs. Mattermost

A collaboration platform seamlessly integrated with Microsoft 365, designed for teams working within the Microsoft ecosystem.

📍Key Features

• Chats. Direct messages with one or more colleagues.
• Channels. You can create them based on any topic. Channels are where all the conversations, files, wikis, and planners are.
• Teams. A space with a list of all the teams you're a part of. They are made up of channels.
• Calls. A cloud-based phone service for calls.
• Meetings. Instant voice and video meetings, just like everywhere else.
• File Collaboration. You can collaborate on Microsoft Docs simultaneously.

🔎 Compared to Mattermost

• Pros: Deep Office 365 integration. Powerful video conferencing. Enterprise-grade security and compliance features.
• Cons: No self-hosted deployment option for most users. Heavier, more complex UX compared to self-hosted Mattermost alternatives.

👾 Best for Teams

Teams that are already using Microsoft 365 and need integration with Office apps will find this option perfect.

Mattermost Alternatives: The Table View

We’ve rounded up some of the top Mattermost alternatives for 2025. To help you decide, here’s a simple table comparing key features and pricing for each platform:

In 2025, teams are dealing with tool fatigue, hybrid work challenges, and rising costs. That’s why companies are exploring alternatives to Microsoft Teams. They’re looking for tools that streamline collaboration, support async work, and introduce features that actually make workflows simpler.

This guide breaks down the best Microsoft Teams alternatives in 2025, from familiar names like Slack and Zoom to next-gen platforms like Orchestra, an all-in-one workspace built for clarity in communication and management. We’ll explore what to look for, how these tools stack up, and which apps are worth trying.

TL;DR: Microsoft Teams Alternatives Shortlist

• Slack for complex project hierarchies and structures
• Orchestra for messaging with built-in calls, tasks & docs
• Zoom Team Chat for Zoom-centered workflows
• Google Chat for Google-centered workflows
• Discord for voice-first and community-style communication
• Chanty for team chat with task tracking 
• Mattermost for self-hosted collaboration with that old-school SaaS vibe 

Why More Teams Are Moving On From Microsoft Teams 

Microsoft Teams is popular with teams that rely heavily on the Microsoft ecosystem. Having all the Office tools in one place is definitely convenient, but as teams outgrow it, they often run into issues like:

If any of these sound familiar, you might want to explore Microsoft Teams alternatives that offer a similar toolkit but with a more user-friendly approach.

Slack vs. Microsoft Teams

A pioneer in the world of SaaS communication tools that connects teams and integrates with apps for work collaboration.

📍Key Features

• Slack Connect. Shared channels to message and stay aligned with people outside your team, like clients, contractors, or partners, directly in Slack without switching apps.
• Threads. The message flows in channels. They’re meant to keep discussions clear and on track.
• Huddles. Audio or video chats you can start in any channel or DM.
• Canvas. A collaborative space for your conversations, meeting notes, or project info that stays connected to your discussions.
• Lists. A task-tracking tool where the team can create to-dos, assign tasks, set priorities, and keep progress visible.
• Workflow Builder. A no-code tool for custom workflows like onboarding, approvals, or reminders.

🔎 Compared to Microsoft Teams

• Pros: Intuitive UX. Wide integration options. Cross-functional workflows.
• Cons: Missing editing tools. No built-in project management.

👾 Best for Teams

Slack is a go-to for large teams and enterprises, though it might feel messy and hard to navigate for startups, small, and mid-sized teams. Those teams are often settling for alternatives that are more budget-friendly and simple.

Orchestra vs. Microsoft Teams

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

🔎 Compared to Microsoft Teams

• Pros: Chat-centered workspace. Task-focused workflow. Unlimited docs and storage. Dedicated free support right in the workspace.
• Cons: Lacks many of the integrations that larger tools like Microsoft Teams offer (e.g., Salesforce, Jira, etc.).

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

Zoom Team Chat vs. Microsoft Teams

Formerly a video conferencing app, Zoom has expanded its product lineup and become Zoom Workplace, with Zoom Team Chat as one of its main products. 

📍Key Features

• Team Chat. A Slack-like interface built inside the Zoom ecosystem. Includes threads, as well as direct and group messaging.
• Meetings. Instant voice and video calls. Create breakout rooms for focused discussions or make async video updates when live meetings aren’t necessary.
• Huddles. Similar to meetings, but more informal and spontaneous.
• Phone. A cloud-based phone service to make and receive calls directly in Zoom, similar to how we used Skype before.
• Calendar. A classic calendar view for scheduling meetings.
• AI Agents. AI-powered chatbots that handle customer inquiries and route issues to the right team.

🔎 Compared to Microsoft Teams

• Pros: Easier for meetings. Quick video updates. Transitioning between chats and videos.
• Cons: Limited as a task or project hub. No deep workflow tools.

👾 Best for Teams

Zoom Team Chat is a collaboration hub that integrates seamlessly into the Zoom platform, so it’s ideal for teams that are used to the Zoom platform.

Google Chat vs. Microsoft Teams

Built for teams integrated into the Google Workspace ecosystem, Google Chat allows users to communicate in direct messages or group spaces while collaborating on familiar tools like Docs, Sheets, and Slides.

📍Key Features

• Messages & Group Chats. Direct or public chats for discussions. 
• Spaces. Threaded conversations, file sharing, and task assignments within each Space.
• Google Workspace Integrations. Additional services like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar to collaborate and share work without leaving the chat.
• AI Replies. AI-suggested messages to automate tasks and responses.

🔎 Compared to Microsoft Teams

• Pros: Simpler UI. Faster onboarding for existing Google users. Seamless access to shared files.
• Cons: No internal project or workflow features. Users may outgrow the app as work complexity increases.

👾 Best for Teams

Google Chat is best for teams already using Google Workspace. Teams that focus on document-based collaboration can also consider this tool.

Discord vs. Microsoft Teams

Originally made for the gamedev community and its streaming, Discord has now become a common voice- and video-based collaboration tool among tech teams.

📍Key Features

• Chat Channels. A space for messaging with threaded replies like on Slack.
• Voice Channels. Built-in audio rooms where users can drop in and out freely.
• Video Calls & Streaming. One-on-one or group video calls with built-in screen sharing for live demos, presentations, or collaborative work.
• Custom Roles & Permissions. Fine-tuned control over who can post, moderate, or manage different parts of a server.
• Bots & Integrations. Automation tools, moderation bots, and third-party integrations (like GitHub, Trello, YouTube, and more).

🔎 Compared to Microsoft Teams

• Pros: Real-time voice and video channels. Community-focused. Highly customizable.
• Cons: No built-in task management or document tools.

👾 Best for Teams

Discord remains a top choice for gamedev communities, as well as creative and remote teams that prefer spontaneous, informal messaging and calls over structured project management.

Chanty vs. Microsoft Teams

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

🔎 Compared to Microsoft Teams

• Pros: Built-in task management. Affordable pricing. Minimal setup. Easy onboarding.
• Cons: Basic feature set. Limited scalability and integrations.

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

Mattermost vs. Microsoft Teams

An open-source team collaboration tool, often viewed as a more utilitarian alternative to Slack, offering similar features along with secure messaging.

📍Key Features

• Channels. Public or private spaces based on topics, teams, or projects for team communication.
• Threads. The Slack feature to follow specific conversations.
• Customizable Notifications. Tailored notifications to stay updated on important conversations.
• Dev-Centric Integrations. External apps like GitHub, JIRA, Google Drive, and more are connected to your workspace.

🔎 Compared to Microsoft Teams

• Pros: Open-source means highly customizable. Integration with developer tools.
• Cons: Less polished UX/UI. Requires technical setup. Less user-friendly.

👾 Best for Teams

Mattermost is best suited for teams looking for a direct Slack alternative or those needing a self-hosted solution.

Microsoft Teams Alternatives: The Table View

We’ve rounded up some of the top Microsoft Teams alternatives for 2025. To help you decide, just focus on the features and the price. The table below should make the research easier:

That said, Discord isn’t the perfect fit for every team. Some need more structure for managing projects. Others want something that supports professional workflows just as well as casual chats.

The good news? There are plenty of great Discord alternatives out there – from simple chat apps to full-on collaboration tools built for both work and fun. We’ve rounded up the best of them here, so you can find the one that fits your team best.

TL;DR: Discord Alternatives Shortlist

• Slack for complex project hierarchies and structures
• Orchestra for messaging with built-in calls, tasks & docs
• Zoom Team Chat for Zoom-centered workflows
• Google Chat for Google-centered workflows
• Chanty for team chat with task tracking 
• Mattermost for self-hosted collaboration with that old-school SaaS vibe 
• Microsoft Teams for Microsoft-centered workflows

Why Switch from Discord

Discord is an well-known app among tech community, especially gamedev. It’s for collaboration via channels and video chats. While Discord shines for casual use, it’s not built with business in mind. There are lots of frustrations like:

In 2025, the best Discord alternatives finally get the balance right – bringing together communication and management in a way that just makes sense for modern teams.

Slack vs. Discord

A pioneer in the world of SaaS communication tools that connects teams and integrates with apps for work collaboration.

📍Key Features

• Slack Connect. Shared channels to message and stay aligned with people outside your team, like clients, contractors, or partners, directly in Slack without switching apps.
• Threads. The message flows in channels. They’re meant to keep discussions clear and on track.
• Huddles. Audio or video chats you can start in any channel or DM.
• Canvas. A collaborative space for your conversations, meeting notes, or project info that stays connected to your discussions.
• Lists. A task-tracking tool where the team can create to-dos, assign tasks, set priorities, and keep progress visible.
• Workflow Builder. A no-code tool for custom workflows like onboarding, approvals, or reminders.

🔎 Compared to Discord

• Pros: Threaded messages (a plus for some). Customizable alerts. More features for tech teams.
• Cons: Limited free features. Less dynamic voice and video calls. More formal vibe.

👾 Best for Teams

Slack is a go-to for large teams and enterprises, though it might feel messy and hard to navigate for startups, small, and mid-sized teams. Those teams are often settling for alternatives that are more budget-friendly and simple.

Orchestra vs. Discord

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

🔎 Compared to Discord

• Pros: Chats built with workflow management in mind. Docs collaboration. Async updates for flexible collaboration. Unlimited guest access.
• Cons: Lacks casual and community features. Less dynamic voice and video calls.

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

Zoom Team Chat vs. Discord

Formerly a video conferencing app, Zoom has expanded its product lineup and become Zoom Workplace, with Zoom Team Chat as one of its main products. 

📍Key Features

• Team Chat. A Slack-like interface built inside the Zoom ecosystem. Includes threads, as well as direct and group messaging.
• Meetings. Instant voice and video calls. Create breakout rooms for focused discussions or make async video updates when live meetings aren’t necessary.
• Huddles. Similar to meetings, but more informal and spontaneous.
• Phone. A cloud-based phone service to make and receive calls directly in Zoom, similar to how we used Skype before.
• Calendar. A classic calendar view for scheduling meetings.
• AI Agents. AI-powered chatbots that handle customer inquiries and route issues to the right team.

🔎 Compared to Discord

• Pros: Strong integration between chat and video. Async video updates. Seamless fit for teams already using Zoom.
• Cons: Lacks casual and community features.

👾 Best for Teams

Zoom Team Chat is a collaboration hub that integrates seamlessly into the Zoom platform, so it’s ideal for teams that are used to the Zoom platform.

Google Chat vs. Discord

Built for teams integrated into the Google Workspace ecosystem, Google Chat allows users to communicate in direct messages or group spaces while collaborating on familiar tools like Docs, Sheets, and Slides.

📍Key Features

• Messages & Group Chats. Direct or public chats for discussions. 
• Spaces. Threaded conversations, file sharing, and task assignments within each Space.
• Google Workspace Integrations. Additional services like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar to collaborate and share work without leaving the chat.
• AI Replies. AI-suggested messages to automate tasks and responses.

🔎 Compared to Discord

• Pros: Integration with Google Workspace (Docs, Sheets, Calendar). Supports threaded conversations and spaces.
• Cons: Less dynamic for real-time collaboration. Lacks rich voice and video features. Lacks community tools.

👾 Best for Teams

Google Chat is best for teams already using Google Workspace. Teams that focus on document-based collaboration can also consider this tool.

Chanty vs. Discord

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

🔎 Compared to Discord

• Pros: Simple and intuitive interface. Built-in task management.
• Cons: Limited real-time collaboration features. Less suitable for voice-first or community-driven workflows.

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

Mattermost vs. Discord

An open-source team collaboration tool. It is often seen as an alternative to Slack and provides secure messaging, file sharing, and integration with apps to keep the work flowing.

📍Key Features

• Channels. Public or private spaces based on topics, teams, or projects for team communication.
• Threads. The Slack feature to follow specific conversations.
• Customizable Notifications. Tailored notifications to stay updated on important conversations.
• Dev-Centric Integrations. External apps like GitHub, JIRA, Google Drive, and more are connected to your workspace.

🔎 Compared to Discord

• Pros: Open-source means highly customizable and flexible for tech teams.
• Cons: Less user-friendly. Has a smaller selection of community and casual-use integrations.

👾 Best for Teams

Mattermost is best suited for teams seeking a Slack alternative, as well as for development teams, security-focused organizations, or those that require a self-hosted solution.

Microsoft Teams vs. Discord

A collaboration platform integrated with Microsoft 365 for messaging, video calls, file sharing, and collaboration within the Microsoft Office ecosystem.

📍Key Features

• Chats. Direct messages with one or more colleagues.
• Channels. You can create them based on any topic. Channels are where all the conversations, files, wikis, and planners are.
• Teams. A space with a list of all the teams you're a part of. They are made up of channels.
• Calls. A cloud-based phone service for calls.
• Meetings. Instant voice and video meetings, just like everywhere else.
• File Collaboration. You can collaborate on Microsoft Docs simultaneously.

🔎 Compared to Discord

• Pros: Integration with Office apps. Stronger project collaboration.
• Cons: Heavier UX. Less customizable. Slower performance.

👾 Best for Teams

Teams that are already using Microsoft 365 and need integration with Office apps will find this option perfect.

Discord Alternatives: The Table View

We’ve explored some of the best alternatives to Discord available in 2025. To help you decide, just focus on the features and the price. The table below should make the research easier:

In 2025, teams are looking for platforms that do more than just chat. They want tools that simplify workflows altogether – support both real-time and async communication, integrate seamlessly with project management apps, and offer flexibility that fits their work approach. 

Many Slack alternatives come with built-in features like chat, calls, tasks, and more. In this guide, we’ll break down what to look for, how different tools stack up, and which solutions could be a better fit for your team than Slack in 2025 and beyond.

TL;DR: Slack Alternatives Shortlist

• Discord for voice-first and community-style communication
• Orchestra for messaging with built-in calls, tasks & docs
• Zoom Team Chat for Zoom-centered workflows
• Google Chat for Google-centered workflows
• Chanty for team chat with task tracking 
• Mattermost for self-hosted collaboration with that old-school SaaS vibe 
• Microsoft Teams for Microsoft-centered workflows

Why Teams Are Seeking Slack Alternatives

Slack is a pioneering communication tool for enterprises and large teams – its complex structure matches theirs, and it offers a ton of features like Slack Connect, Huddles, Threads, Canvas, Lists, and more. That said, there are a few pain points that can make Slack less effective, especially for smaller teams:

The good news is, there are lots of alternatives to Slack that may better match your needs.

Discord vs. Slack

Originally made for the gamedev community and its streaming, Discord has now become a common voice- and video-based collaboration tool among tech teams.

📍Key Features

• Chat Channels. A space for messaging with threaded replies like on Slack.
• Voice Channels. Built-in audio rooms where users can drop in and out freely.
• Video Calls & Streaming. One-on-one or group video calls with built-in screen sharing for live demos, presentations, or collaborative work.
• Custom Roles & Permissions. Fine-tuned control over who can post, moderate, or manage different parts of a server.
• Bots & Integrations. Automation tools, moderation bots, and third-party integrations (like GitHub, Trello, YouTube, and more).

🔎 Compared to Slack

• Pros: Always-available voice channels. Easier ad-hoc communication. Strong community features.
• Cons: Lacks the project management structure needed for tech teams.

👾 Best for Teams

Discord remains a top choice for gamedev communities, as well as creative and remote teams that prefer spontaneous, informal messaging and calls over structured project management.

Orchestra vs. Slack

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

🔎 Compared to Slack

• Pros: Task-focused workflow. Document collaboration. Unlimited storage and guest access.
• Cons: Less mature integrations (such as Salesforce, Jira, and GitHub).

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

Zoom Team Chat vs. Slack

Formerly a video conferencing app, Zoom has expanded its product lineup and become Zoom Workplace, with Zoom Team Chat as one of its main products. 

📍Key Features

• Team Chat. A Slack-like interface built inside the Zoom ecosystem. Includes threads, as well as direct and group messaging.
• Meetings. Instant voice and video calls. Create breakout rooms for focused discussions or make async video updates when live meetings aren’t necessary.
• Huddles. Similar to meetings, but more informal and spontaneous.
• Phone. A cloud-based phone service to make and receive calls directly in Zoom, similar to how we used Skype before.
• Calendar. A classic calendar view for scheduling meetings.
• AI Agents. AI-powered chatbots that handle customer inquiries and route issues to the right team.

🔎 Compared to Slack

• Pros: Strong integration between chat and video. Natural extension for Zoom users.
• Cons: Less depth in project management structure. Less async collaboration.

👾 Best for Teams

Zoom Team Chat is a collaboration hub that integrates seamlessly into the Zoom platform, so it’s ideal for teams that are used to the Zoom platform.

Google Chat vs. Slack

Built for teams integrated into the Google Workspace ecosystem, Google Chat allows users to communicate in direct messages or group spaces while collaborating on familiar tools like Docs, Sheets, and Slides.

📍Key Features

• Messages & Group Chats. Direct or public chats for discussions. 
• Spaces. Threaded conversations, file sharing, and task assignments within each Space.
• Google Workspace Integrations. Additional services like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar to collaborate and share work without leaving the chat.
• AI Replies. AI-suggested messages to automate tasks and responses.

🔎 Compared to Slack

• Pros: Integration with Google services. Lower overall cost for Google Workspace users.
• Cons: Fewer native third-party integrations. Limited advanced workflow automation.

👾 Best for Teams

Google Chat is best for teams already using Google Workspace. Teams that focus on document-based collaboration can also consider this tool.

Chanty vs. Slack

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

🔎 Compared to Slack

• Pros: Built-in task features. More budget-friendly while offering similar core functionality.
• Cons: Limited integrations with tools (like Salesforce, Jira, and GitHub). Less polished UI.

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

Mattermost vs. Slack

An open-source team collaboration tool, often viewed as a more utilitarian alternative to Slack, offering similar features along with secure messaging.

📍Key Features

• Channels. Public or private spaces based on topics, teams, or projects for team communication.
• Threads. The Slack feature to follow specific conversations.
• Customizable Notifications. Tailored notifications to stay updated on important conversations.
• Dev-Centric Integrations. External apps like GitHub, JIRA, Google Drive, and more are connected to your workspace.

🔎 Compared to Slack

• Pros: Open-source means customizable. Developer-friendly integrations.
• Cons: More complex setup. Less polished UI.

👾 Best for Teams

Mattermost is best suited for teams looking for a direct Slack alternative or those needing a self-hosted solution.

Microsoft Teams vs. Slack

A collaboration platform seamlessly integrated with Microsoft 365, designed for teams working within the Microsoft ecosystem.

📍Key Features

• Chats. Direct messages with one or more colleagues.
• Channels. You can create them based on any topic. Channels are where all the conversations, files, wikis, and planners are.
• Teams. A space with a list of all the teams you're a part of. They are made up of channels.
• Calls. A cloud-based phone service for calls.
• Meetings. Instant voice and video meetings, just like everywhere else.
• File Collaboration. You can collaborate on Microsoft Docs simultaneously.

🔎 Compared to Slack

• Pros: Integrated with Microsoft 365. Built-in video meetings. Cost-effective for Microsoft users.
• Cons: Heavier app. Less flexibility. Less polished UX.

👾 Best for Teams

Teams that are already using Microsoft 365 and need integration with Office apps will find this option perfect.

Slack Alternatives: The Table View

We’ve rounded up some of the top Slack alternatives for 2025. To help you decide, just focus on the features and the price. The table below should make the research easier:

The market knows this, and that’s why it’s full of team chat and communication tools, each promising to boost collaboration. Still, most teams get confused when picking the right tool for their workflows. 

This guide features a curated list of communication tools to choose from and briefly covers the key points: the criteria to consider when selecting a team chat app, standout features each tool offers, what best suits your team’s needs, and more.

TL;DR: Team Chat App Shortlist

• Slack for complex project hierarchies and structures
• Orchestra for messaging with built-in calls, tasks & docs
• Zoom Team Chat for Zoom-centered workflows
• Google Chat for Google-centered workflows
• Discord for voice-first and community-style communication
• Chanty for team chat with task tracking 
• Mattermost for self-hosted collaboration with that old-school SaaS vibe 
• Microsoft Teams for Microsoft-centered workflows

If you’re a solo tester and not really into long reads, there are plenty of other chat apps to try on Tekpon — and Orchestra is one of them.

How to Select the Team Chat App 

We’ve already mentioned that there are lots of team chat apps on the market. Yet, teams often struggle to identify ‘the one’. Here are several things to consider to make the right decision:

#1 Team needs come first

Why are you on the hunt for a new tool? Is there a feature missing in your current app that you wish you could integrate with something else? Or maybe your team communication is off, and you’re looking for better team chat alternatives? Answering these questions will help you figure out what you need in a new tool.

#2 Focus on the features

What features does your team really need in a communication tool to work at its best? Customizable chats, built-in meetings, unlimited storage space, or shared whiteboards – set priorities. Nice-to-haves come second.

#3 Check integrations

Most communication tools aren’t built to replace everything at once, and that’s okay. If you’re already using CRMs to stay in touch with clients or project boards to manage tasks, make sure the new app can plug into those tools easily. 

#4 Test with a team

Don’t just test a new tool solo, bring your team in. Use free trials or freemiums to see how it fits into your actual workflow. Get feedback, spot friction points, and see if it really solves the problems you’re trying to fix. And don’t skip the review sites – places like Capterra, G2, or Trustpilot can offer real-world insight you might not think to ask about.

#5 Think long-term

It’s easy to focus on the short-term win, but ask yourself: Will this tool still work when the team doubles? What kind of admin controls and user permissions does it offer? Is support actually helpful when something breaks? Choose an app that can grow with you, not just one that’s fine for now.

8 Best Team Chat Apps for Work in 2025 

There are plenty of apps for work communication, but here’s a selection of the best ones. Remember what you’re looking for so you won’t be misled or thrown off track. The choice is yours.

Slack

A pioneer in the world of SaaS communication tools that connects teams and integrates with apps for work collaboration.

📍Key Communication Features

• Slack Connect. Shared channels to message and stay aligned with people outside your team, like clients, contractors, or partners, directly in Slack without switching apps.
• Threads. The message flows in channels. They’re meant to keep discussions clear and on track.
• Huddles. Audio or video chats you can start in any channel or DM.
• Canvas. A collaborative space for your conversations, meeting notes, or project info that stays connected to your discussions.
• Lists. A task-tracking tool where the team can create to-dos, assign tasks, set priorities, and keep progress visible.
• Workflow Builder. A no-code tool for custom workflows like onboarding, approvals, or reminders.

💸 Pricing

• Freemium. Try out the tool, but all the essential features are quite limited.
• Pro – $8 per user/month. Unlimited message history, app integrations, meetings, workflows, lists, and docs. Only 1 workspace is available. 24/7 support, but with a line order.
• Business+ – $14 per user/month. The same unlimited features plus user provisioning and deprovisioning, SAML-based single sign-on, and data exports for all messages. 24/7 support with a 4-hour first response time.
• Enterprise Grid – Custom price. All the unlimited features. 24/7 priority support with a 4-hour first response time.

👾 Best for Teams

Slack is a go-to for large teams and enterprises, though it might feel messy and hard to navigate for startups, small, and mid-sized teams. Those teams are often settling for alternatives that are more budget-friendly and simple.

Slack Alternatives for 2025

Explore the top-rated Slack alternatives: Discord, Orchestra, Zoom Team Chat, Google Chat, Chanty, Mattermost, and Microsoft Teams. Compare features and pricing to find the perfect fit for your team.

Orchestra Blog — Insights on collaboration and productivitySabina V

Orchestra

An all-in-one workspace that brings communication and management as intended – together. Orchestra’s interface is chat-centric, so every project and task has a separate chat to keep your team’s communication on point from the very start.

📍Key Communication Features

• Task-focused Chats. Every task or project starts with a dedicated chat, keeping communication on point. Create private or public chats for personal, team, project, or task communication, plus channels for alerts.
• Chat Folders. A cleaner alternative to threads. With folders like favorites, unread, personal, or task-related, shape chat views however you like.
• Built-in Calls. Voice and video calls are already integrated into task-related chats. Recordings are stored within the same chat.
• Built-in Tasks. Projects and tasks can be created directly from chats. Add assignees, deadlines, and structure with hierarchies, lists, and boards — all in one workspace.
• Tasks from Messages. Turn messages into tasks in one click and link them to relevant projects instantly.
• Media & Files. Easy access to docs, media, and files in every chat.
• Teams & Free Guests. Build your team structure with customizable roles and permissions. No limits on external guests.

💸 Pricing

• 7-Day Free Trial. Sign up for free and explore all the unlimited workspace features before making any financial commitment. Orchestra’s team is available 24/7 during your trial, and you can even request free data migration from your previous communication tools.
• Early Bird Pricing – $7 per user/month. For this price, you get full access to all features – chats, calls, tasks, projects, docs, and storage – for the entire duration of your paid period. You’ll only be charged for each team member you add to the workspace, external members can be added for free. A budget-friendly option for small teams and startups.

👾 Best for Teams

Orchestra works best for small and mid-sized modern product, marketing teams, and fast-moving startups. The app is simple yet packed with everything teams need to keep work flowing – easy to use and stylish to work with.

Zoom Team Chat

Formerly a video conferencing app, Zoom has expanded its product lineup and become Zoom Workplace, with Zoom Team Chat as one of its main products. 

📍Key Communication Features

• Team Chat. A Slack-like interface built inside the Zoom ecosystem. Includes threads, as well as direct and group messaging.
• Meetings. Instant voice and video calls. Create breakout rooms for focused discussions or make async video updates when live meetings aren’t necessary.
• Huddles. Similar to meetings, but more informal and spontaneous.
• Phone. A cloud-based phone service to make and receive calls directly in Zoom, similar to how we used Skype before.
• Calendar. A classic calendar view for scheduling meetings.
• AI Agents. AI-powered chatbots that handle customer inquiries and route issues to the right team.

💸 Pricing

• Freemium. A free plan with limited features like meetings up to 40 minutes, 100 participants per meeting, Team Chat, Clips, Docs with sharing up to 10 documents, and more. It’s enough to try out the space and decide if you want to make it your main tool.
• Pro Plan – $15 per user/month. Includes everything in the freemium plan but with higher limits, plus live chat support.
• Business Plan – $21 per user/month. Allows up to 300 participants per meeting; otherwise, it’s pretty much unlimited.
• Enterprise – Custom. 

👾 Best for Teams

Zoom Team Chat is a collaboration hub that integrates seamlessly into the Zoom platform, so it’s ideal for teams that are used to the Zoom platform.

Zoom Alternatives for 2025

Looking for alternatives to Zoom? Discover the best apps like Slack, Orchestra, Google Chat, Chanty, and Microsoft Teams. Compare features and pricing to find the perfect fit for your team.

Orchestra Blog — Insights on collaboration and productivitySabina V

Google Chat

Built for teams integrated into the Google Workspace ecosystem, Google Chat allows users to communicate in direct messages or group spaces while collaborating on familiar tools like Docs, Sheets, and Slides.

📍Key Communication Features

• Messages & Group Chats. Direct or public chats for discussions. 
• Spaces. Threaded conversations, file sharing, and task assignments within each Space.
• Google Workspace Integrations. Additional services like Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar to collaborate and share work without leaving the chat.
• AI Replies. AI-suggested messages to automate tasks and responses.

💸 Pricing

• 14-Day Free Trial. Basic messaging and collaboration features available with a personal Gmail account.
• Business Starter – $6 per user/month. Includes core tools like Google Chat, Meet, Gmail, and 30GB of cloud storage per user.
• Business Standard – $12 per user/month. Everything in Business Starter, plus 2TB of cloud storage per user and additional features for Google Meet, such as meeting recording.
• Business Plus – $18 per user/month. Includes all Business Standard features, plus 5TB of storage, advanced security (like Google Vault), and enhanced Meet features.

👾 Best for Teams

Google Chat is best for teams already using Google Workspace. Teams that focus on document-based collaboration can also consider this tool.

Google Chat Alternatives for 2025

Discover the best Google Chat and Hangouts alternatives in 2025 like Slack, Orchestra, Discord, Chanty, and more. Compare features and pricing to find the perfect fit for your team.

Orchestra Blog — Insights on collaboration and productivitySabina V

Discord

Originally made for the gamedev community and its streaming, Discord has now become a common voice- and video-based collaboration tool among tech teams.

📍Key Communication Features

• Chat Channels. A space for messaging with threaded replies like on Slack.
• Voice Channels. Built-in audio rooms where users can drop in and out freely.
• Video Calls & Streaming. One-on-one or group video calls with built-in screen sharing for live demos, presentations, or collaborative work.
• Custom Roles & Permissions. Fine-tuned control over who can post, moderate, or manage different parts of a server.
• Bots & Integrations. Automation tools, moderation bots, and third-party integrations (like GitHub, Trello, YouTube, and more).

💸 Pricing

• Freemium. Offers voice, video, and text communication with unlimited message history and support for up to 25,000 members per server.
• Discord Nitro – $10 per user/month. Includes enhanced features like server boosts, custom emojis, higher quality video, and more.
• Discord Nitro Classic – $5 per user/month. Provides perks like custom emojis and increased upload limits without the server boosts.

👾 Best for Teams

Discord remains a top choice for gamedev communities, as well as creative and remote teams that prefer spontaneous, informal messaging and calls over structured project management.

Discord Alternatives for 2025

Explore the top-rated Discord alternatives: Slack, Orchestra, Zoom Team Chat, Google Chat, Chanty, Mattermost, and Microsoft Teams. Compare features and pricing to find the perfect fit for your team.

Orchestra Blog — Insights on collaboration and productivitySabina V

Chanty

A team chat app that combines messaging, task management, and project planning into one tool.

📍Key Communication Features

• Teambook. A central hub where you can find all your messages, tasks, files, and pinned content organized in one place. Threads are also available.
• Chanty Extras. Add-ons like dark mode, a built-in media player, and content previews to improve your work experience.
• Calls. Voice or video calls within the workspace when typing isn’t an option.
• Task Management. A range of tools to work with tasks and manage progress right in the chat.
• Team Space. A shared environment where your whole team can collaborate through chats and tasks.

💸 Pricing

• Freemium. Up to 5 team members max. 1 guest user and 1 multi-conversation guest. Unlimited public and private conversations, searchable history, one-on-one audio and video calls, voice messages, tasks, limited integrations, and file storage.
• Business – $4 per user/month. Everything in the Free plan, plus unlimited integrations, video calls, 20GB file storage per member, up to 3 guest users per member for free, $4 per multi-conversation guest, and more.
• Enterprise – Custom. Everything in the Business plan, plus advanced features like dashboards and reporting.

👾 Best for Teams

Chanty is a budget-friendly option for small to mid-sized teams seeking a communication tool with built-in basic project and task management.

5 Best Team Chat Apps for Startups

Only powerful toolsets get teams closer to results. Discover the top team chat apps that enhance communication and streamline projects.

Orchestra Blog — Insights on collaboration and productivitySabina V

Mattermost

An open-source team collaboration tool, often viewed as a more utilitarian alternative to Slack, offering similar features along with secure messaging.

📍Key Communication Features

• Channels. Public or private spaces based on topics, teams, or projects for team communication.
• Threads. The Slack feature to follow specific conversations.
• Customizable Notifications. Tailored notifications to stay updated on important conversations.
• Dev-Centric Integrations. External apps like GitHub, JIRA, Google Drive, and more are connected to your workspace.

💸 Pricing

• Freemium. Limited channel-based collaboration. Community Q&A for Mattermost Free is available on peer-to-peer forums. Up to 50 users.
• Professional Plan – $10 per user/month. Everything in Free, plus advanced access controls & automation, multi-team collaboration, AI platform capabilities, and professional support. Up to 500 users.
• Enterprise – Custom. Everything in Professional, plus AI-accelerated collaboration, enterprise support, and more. For 500+ users.

👾 Best for Teams

Mattermost is best suited for teams looking for a direct Slack alternative or those needing a self-hosted solution.

Mattermost Alternatives for 2025

Looking for alternatives to Mattermost? Discover the best open-source and SaaS apps like Slack, Orchestra, Rocket.Chat, Chanty, and more. Compare features and pricing to find the perfect fit for your team.

Orchestra Blog — Insights on collaboration and productivitySabina V

Microsoft Teams

A collaboration platform seamlessly integrated with Microsoft 365, designed for teams working within the Microsoft ecosystem.

📍Key Communication Features

• Chats. Direct messages with one or more colleagues.
• Channels. You can create them based on any topic. Channels are where all the conversations, files, wikis, and planners are.
• Teams. A space with a list of all the teams you're a part of. They are made up of channels.
• Calls. A cloud-based phone service for calls.
• Meetings. Instant voice and video meetings, just like everywhere else.
• File Collaboration. You can collaborate on Microsoft Docs simultaneously.

💸 Pricing

• Freemium. Free version with limited features like unlimited chat, video calling for up to 100 participants, and 5GB of file storage per user.
• Business Basic – $5 per user/month. Includes everything in the free plan, plus web and mobile versions of Office apps and 1TB of OneDrive storage.
• Business Standard – $13 per user/month. Includes full desktop Office apps, email hosting, and additional collaboration tools.
• Enterprise Plan – Custom. More advanced security, compliance, and support features.

👾 Best for Teams

Teams that are already using Microsoft 365 and need integration with Office apps will find this option perfect.

Microsoft Teams Alternatives for 2025

Explore the best Microsoft Teams alternatives: Slack, Orchestra, Zoom Team Chat, Google Chat, Chanty, and Mattermost. Compare features and pricing to find the perfect fit for your team.

Orchestra Blog — Insights on collaboration and productivitySabina V

Team Chat Apps: A Side-by-Side Comparison

To keep things simple, just focus on the features and the price, this should make the research easier:

“I can’t give exact numbers, but honestly, I can’t imagine working without Orchestra now. It feels like everything would just stop and turn into total chaos.

Evgeny Farsalov
Producer at GoKids!

Why Jira fell short for us

We’ve been there with tools. For a long time, we used Discord for communication and Trello for task management. Then we switched to Jira, hoping for more functionality, but it quickly became disappointing: slow loading and time-consuming actions. Jira didn’t work for our need to keep workflows flexible. Its many integrations made it overly complex. At one point, we even had to create a dedicated Jira Ops role just to manage it. For a team of 50, it was too much. We went back to using Discord along with Google Sheets.

“I believed that kanban works best when powered by messaging.

Evgeny Farsalov
Producer at GoKids!

So the search for a new tool continued. I dreamed of a tool where team communication and process management worked together seamlessly. But no matter what I tried, everything was either just messaging or just task tracking — never both.

Orchestra changed everything – our tasks are now seamlessly connected to our chats

As a production team, it was crucial for us to break our workflow down into two main entities: projects and releases. We structured the Tasks section so that each release has its own set of tasks and assigned roles — programmers, animators, illustrators, and testers.

Orchestra also has a Teams section, which displays team members and stores relevant information about them. It allows us to configure visibility settings for team distribution, projects, assigned tasks, and specific chats. This ensures there’s no confusion about who sees what or who is responsible for each task.

We also work with a remote team of illustrators, so we created a dedicated chat for them to track who’s working on what at any given time. With in-house programmers and animators, our workflow is different — it’s easier to monitor their tasks and progress through the project board.

Chats stay clear and structured, exactly as intended

The core of Orchestra is its messenger, and the interface feels a lot like Telegram or WhatsApp, but with a big plus: it’s clean and customizable. You can attach chats to specific projects, so all your work-related conversations stay tied to tasks and always stay on track.

One feature I absolutely love is the one that allows to create a new task right from a chat message with just a click. It might seem like a small thing, but it really speeds things up. Also, agreements don’t get lost — they’re turned into tasks with descriptions, assignees, and deadlines right away.

Another feature I can’t live without is the ability to organize chats into folders or tabs. The Unread tab, in particular, is a lifesaver. It lets me see where I’ve been tagged and what needs my attention. Back when we were using Discord, we didn’t have anything like this. We had to scroll through endless messages just to find the unread ones and figure out what was important.

We slashed operations in half and achieved 2X productivity with Orchestra

After we switched to Orchestra, our team started delivering projects faster. The boost in efficiency came from the messenger-first interface, where every conversation is focused and productive. Since chats are directly tied to projects, we never lose track of important discussions, media files, or team members. Plus, with just one click, we can turn any message into a clear task, assign someone to it, and keep track of the progress.

Another huge advantage is the founders’ customer-focused approach. They actually listen to feedback and quickly roll out the features we need.

“If you’re a small production team like ours or you’re constantly optimizing your processes, Orchestra could really change the game for you.

Evgeny Farsalov
Producer at GoKids!

That doesn’t mean switching tools will instantly double your productivity, but it will completely change how you collaborate, stay connected, and keep everything in context across your projects.

This article presents the 8 best Trello alternatives you might find interesting. Think globally and make a wise choice to boost your team’s productivity and streamline your projects.

Asana

An ideal for teams needing more functionality than Trello. With features like Kanban boards, timelines, and calendars, it supports diverse workflows. Its flexible structure makes it suitable for managing both simple tasks and complex projects, making it a great choice for fast-growing teams.

Known for

• Task dependencies to manage project flow.
• Multiple project views (lists, kanbans, timelines, calendars, and Gantt charts).
• Pre-built templates for simple projects that don't need customization.
• Automations and 200+ integrations witch such apps like Slack, Google Workspace, and Microsoft Teams.

ClickUp

The app takes an 'all-in-one' approach, offering a range of features to manage tasks, docs, goals, and chats. Like Trello on steroids.

Known for

• Highly customizable dashboards with custom fields, templates, and views.
• Time tracking for tasks of any size and matter.
• Automation for repetitive workflows and 100+ prebuilt templates.
• 50+ native tools – like Google Workspace and Slack – and over 1,000 apps via Zapier.

Monday.com

Another popular Trello alternative with a focus on visual project management. Its colorful interface makes it easy to see what’s happening at a glance.

Known for

• Customizable dashboards with widgets like charts, timelines, and more. 
• Automation triggers notifications, task updates, or process steps to build strong workflows. 
• Multiple views, such as Kanban boards, Gantt charts, and calendars. 
• Features for team communication.

Notion

The app combines project management with documentation, making it perfect for teams that need a more holistic workspace. It's a great fit if you want to combine knowledge sharing with task management.

Know for

• Custom databases and templates.
• AI text editor for any kind of documents.
• Pages and tables with multiple views (boards, lists, calendars).
• Lots of integrations – Slack, Zapier, Figma, etc.

Wrike

It's powerful reporting tools make it perfect for data-driven teams that need detailed insights into project progress. Marketing, creative, and IT/digital teams that juggle multiple projects at once can only benefit from such an option.

Known for

• Customizable workflows and request forms with embedded AI.
• Kanbans, gantt charts and calendar views.
• Real-time reports and analytics.
• Integrates with tools like Salesforce, Slack, and Google Workspace.

Airtable

A cross between a spreadsheet and a project management tool. If your team works with data and needs flexibility – try it out.

Known for

• Customizable fields and a relational database. 
• Powerful filtering and sorting. 
• Collaborative features to work with data together in sync. 
• Multiple integrations, including syncing with platforms like Asana and Jira.

Orchestra

An all-in-one workspace for collaboration you've never known was possible. 

Known for

• Chat-centric interface with plain chats space, no intrusive threads.
• Discussions turn into actionable tasks or CRM entries with multiple views.
• Media hub for all your files, links, and images in one organized place.
• AI employee in every chat and task to summarize routine things.

Basecamp

It is also a collaboration and productivity tool, often used by medium-sized teams. Simple to use, it offers a streamlined approach to management and communication.

Known for

• Message boards and to-do lists for tracking project progress.
• Real-time group chat (campfire).
• Document and file storage within projects.
• Automatic check-ins to stay updated.

What works best for you in the end?

There's no one-size-fits-all when it comes to management tools and making your team productive, but hopefully, this list provides you with a good starting point:

FAQ

In this article, we'll dive deep into the most common challenges faced by distributed teams and provide actionable solutions to overcome them using both general management strategies and specific features offered by Orchestra. Let's explore how you can make your distributed team work efficiently and seamlessly.

Communication barriers

One of the most significant hurdles in managing distributed teams is communication. When employees are in different locations or time zones, quick conversations that would typically take place in person are delayed or missed altogether. These communication gaps often lead to misunderstandings, missed deadlines, and a lack of team cohesion.

Issues

• Information silos. Distributed teams often rely heavily on email or fragmented messaging platforms, making it hard for all members to stay updated.
• Delayed feedback. With time zone differences, feedback can be delayed, slowing down workflows.
• Miscommunication. Without visual cues or real-time conversations, messages can be misinterpreted.

Building trust and team spirit

In a distributed team, it's easy for individuals to feel isolated or disconnected from their colleagues. This lack of personal interaction can lead to decreased motivation, poor team spirit, and even a sense of distrust among team members.

Issues

• Isolation. Team members may feel disconnected from the company culture or miss the camaraderie that comes with working in a physical office.
• Lack of trust. Without personal interactions, trust may diminish, which can affect collaboration and productivity.
• Team cohesion. It's harder to build strong relationships without face-to-face meetings and shared experiences.

Time zone differences

Managing time zones is one of the biggest operational hurdles in distributed teams. When employees work across multiple regions, it becomes difficult to find overlapping work hours for real-time collaboration. This can result in delays, fragmented communication, and difficulties in project synchronization.

Issues

• Scheduling conflicts. Finding suitable times for meetings becomes more challenging as teams spread across different time zones.
• Delayed responses. Responses may be delayed as team members work in shifts or at varying hours.
• Loss of productivity. Teams working asynchronously may experience a lack of momentum or frequent interruptions.

Maintaining transparency and progress control

When teams are working remotely, one of the key challenges is ensuring that everyone has visibility into the status of projects and individual tasks. Without face-to-face interaction, managers may struggle to monitor progress, and team members can feel disconnected from the larger project goals.

Issues

• Lack of visibility. It can be difficult to see what team members are working on or how far along a project is.
• Tracking progress. Ensuring tasks are completed on time is challenging without a centralized system.
• Disconnection from goals. Without clear progress tracking, employees may lose sight of how their work contributes to the bigger picture.

Overcoming challenges with Orchestra

By now, it's clear that managing distributed teams is no small task. From communication barriers to time zone differences and tracking progress, distributed teams face unique challenges. However, with the right tools, many of these obstacles can be turned into opportunities for growth and increased efficiency. Orchestra provides a suite of tools designed specifically to address the key challenges of distributed work.

Here's how Orchestra can help

• Messaging-first workspace. Keep all team members connected through integrated messaging, video calls, and task-based discussions.
• Elegant task management. Ensure transparency with real-time task tracking, progress monitoring, and workload distribution. And create ties between chats and projects in one click.
• Time zone coordination. Use built-in calendar features and flexible task management to allow asynchronous work while maintaining project momentum.
• Social and professional interaction. Promote team bonding through both work-related and informal communication channels.
• Instant collaboration. Share documents, brainstorm ideas, and co-create solutions with Orchestra's collaborative tools, ensuring everyone stays aligned and focused.

Managing a distributed team successfully requires more than just great leadership— it requires the right tools to foster communication, collaboration, and transparency across time zones and locations. Orchestra's all-in-one workspace provides everything you need to overcome the common challenges faced by distributed teams.

FAQ

In this article, we'll explore the secrets to successful project management for small and medium-sized teams, offering insights, tips, and showcasing how certain tools can transform the way you work.

Getting the value of management for teams

Project management isn't just about creating Gantt charts and setting deadlines — it's about steering the team towards success by ensuring that tasks are completed on time, within budget, and to the desired quality standards. For small and medium teams, the stakes are even higher. With limited resources and often less manpower, optimizing every aspect of the project becomes critical.

Small and medium teams face challenges such as

• Resource constraints (limited budget, time, or personnel).
• Role fluidity (team members may take on multiple roles).
• Communication breakdowns (especially in remote or hybrid settings).
• Managing multiple projects simultaneously.

Power of planning

The key to success is in the planning — this mantra holds true for teams of any size. For small and medium teams, effective planning ensures that no time or resources are wasted.

How to plan effectively

• Set clear goals. Every project should begin with a well-defined goal. What are you aiming to achieve? What does success look like?
• Break down tasks. Divide the project into manageable tasks or milestones. This makes the work more achievable and provides the team a clear path forward.
• Define roles. Even in small teams where people wear multiple hats, it's crucial to assign roles clearly. Know who is responsible for what.

Task assignment and role management

In small and medium teams, it's common for its members to handle multiple responsibilities. However, to prevent burnout and ensure productivity, it's essential to assign roles effectively.

How to manage tasks and roles

• Use a central hub. Rather than juggling between multiple apps for task management and communication, use a platform like Orchestra, where everything happens in one place.
• Make roles and responsibilities visible. Everyone on the team should know who is responsible for what. In Orchestra, tasks are assigned to individuals, and their progress is transparent to the whole team.
• Track workload. Ensure no one is overloaded by using built-in tools that monitor the distribution of tasks.

Monitoring progress and adapting to changes

In project management, flexibility is key. Projects rarely go as planned, and the ability to monitor progress and adapt quickly to changes can mean the difference between success and failure.

The best ways to monitor progress

• Regular check-ins. Use tools like Orchestra's task customizable boards to ensure everyone stays on track. Visual boards and progress charts make it easy to see where bottlenecks might occur.
• Real-time updates. With Orchestra, your team receives real-time updates, so any changes in the project are instantly communicated. This reduces the risk of miscommunication and ensures that everyone is on the same page.
• Flexibility in task management. As priorities shift, Orchestra allows you to easily reassign tasks or adjust deadlines without losing track of what's been accomplished so far.

Clear communication equals team success

Communication breakdown is one of the most common reasons projects fail. In small teams, where every team member's contribution is critical, ensuring transparent, efficient communication is essential.

Keys to effective communication

• Regular updates. Daily or weekly stand-ups can help the team stay aligned.
• Using the right tools. While messaging apps are great, integrating communication into your project management tool eliminates the risk of messages being lost or overlooked. Orchestra's integrated messaging and video conferencing tools ensure your communication stays directly linked to tasks and projects.

How Orchestra help startups succeed

Small and medium-sized teams don't have the luxury of large departments or extensive resources, but with the right project management tool, they can work just as efficiently and effectively as larger organizations.

Explore the app's best solutions

• All-in-one space. No need to juggle multiple tools. Manage tasks, communicate, and track progress all in one place.
• Customization features. Tailor Orchestra to fit your team's unique workflows, whether you're managing SEO campaigns or game development projects.
• Real-time collaboration. Keep the whole team in sync, even when working remotely, with Orchestra's real-time updates and communication tools.
• Task boards. Use project management templates to kickstart your projects and save time.

Successful project management doesn’t require a large team or extensive resources. It requires clear goals, effective communication, efficient task management, and the right tools. Small and medium teams can thrive with the right strategies, and comprehensive tools like Orchestra to support you along the way.

FAQ

In this article, we'll walk you through the 7 best Zoom alternatives in 2025 that can help you stay connected, collaborate effectively, and make remote work a breeze.

Microsoft Teams

Microsoft Teams has become a powerful player in the world of video conferencing and collaboration. It’s perfect for businesses already using Microsoft 365 since it integrates seamlessly with tools like Word, Excel, and Outlook.

Key features

• HD video and audio calls.
• Built-in chat for instant messaging.
• Document sharing and real-time collaboration.
• Strong security features.

Google Meet

Google Meet is another excellent alternative, especially for those already using Google Workspace. It’s simple, intuitive, and great for quick meetings.

Key features

• Easy integration with Google Calendar.
• No software downloads required — just join from your browser.
• Screen sharing and real-time captions.
• Great for large meetings with up to 500 participants.

Cisco Webex

Cisco Webex has been around for a while and is known for its robust security and enterprise-level features. It's a solid option for companies that need more advanced security.

Key features

• HD video conferencing with background noise reduction.
• Encrypted meetings for added security.
• Breakout rooms and polling for engagement.
• Integrates with tools like Salesforce and Slack.

Slack huddles

Slack is already a favorite among teams for messaging, but did you know it also offers lightweight video calls? Huddles are great for quick check-ins without leaving your chat window.

Key features

• Instant audio and video calls directly from Slack channels.
• Screen sharing for quick collaboration.
• No need to schedule meetings — just jump in.
• Perfect for remote teams that already live in Slack.

Orchestra

Orchestra is a revolutionary app for online cooperation. It that redefines team collaboration by centralizing communication and workflow in one intuitive platform.

Key features

• Built-in voice and video calls for instant connection.
• Create and assign tasks directly from the conversation, even during the call. 
• Collaborate and share media or docs while on a call.

How to choose Zoom alternative for your team

With so many options out there, how do you pick the right one for your team? Here are a few things to consider:

• Integration with existing tools. If your team already uses tools like Google Workspace or Microsoft 365, picking an option that integrates seamlessly will save time and effort.
• Security. For teams that handle sensitive information, robust security features are a must. Tools like Google Meet and Microsoft Teams are great for this.
• Ease of use. If you're just looking for something simple and intuitive, Orchestra might be your best bet.
• Budget. While some tools are free, others have subscription fees. Consider what fits your team's budget without compromising on features.

Finding the right video conferencing tool in 2025 is all about understanding your team's unique needs. Whether it's better integration, enhanced security, or just ease of use, there's a tool out there that's perfect for you.

Don't be afraid to try a few out and see which one fits your team's workflow best.

There are plenty of great free project management tools that can help you keep your team organized, meet deadlines, and streamline your workflows. Whether you're a small business, a startup, or a team looking for cost-effective solutions, we've got you covered.

In this article, we'll explore the best free project management software available in 2025.

Trello

The app has been a favourite for years, thanks to its easy-to-use Kanban board style. It's perfect for teams that want a simple, visual way to manage tasks and projects.

Key features

• Drag-and-drop boards, lists, and cards.
• Task assignments and due dates.
• Integrates with tools like Slack, Google Drive, and more.

Asana

Another well-known tool that offers powerful features to manage both simple tasks and complex projects. The free version comes with plenty of options to help teams collaborate and stay on track.

Key features

• Task lists, boards, and calendar views.
• Project timelines for tracking deadlines.
• Task dependencies and subtasks.

ClickUp

An all-in-one tool designed to replace several other apps. Its free plan includes tons of features, making it one of the most powerful options out there.

Key features

• Multiple project views (list, board, Gantt, calendar).
• Time tracking and goal setting.
• Built-in docs, chat, and automation.

Notion

A unique blend of project management and documentation. It's perfect for teams that want a space to brainstorm, plan, and collaborate in one place.

Key features

• Fully customizable databases and templates.
• Task boards, lists, and calendars.
• Rich text editor for project documentation.

Wrike

Its free version is perfect for small teams that need robust project management features. An ideal option for marketing, creative, and IT teams looking to streamline their work.

Key features

• Task management with custom workflows.
• Real-time collaboration and file sharing.
• Dashboards for tracking project progress.

Airtable

The app combines the simplicity of spreadsheets with powerful project management features. If your team loves working with data, this tool is for you.

Key features

• Customizable views (kanban, list, gallery).
• Automation for repetitive tasks.
• Integrates with apps like Slack, Mailchimp, and Zapier.

Orchestra

An all-in-one workspace designed to streamline team communication and task management, combining essential tools into one platform for enhanced productivity.

Key features

• Integrated communication. Combines chat, voice, and video calls within a single platform, allowing for efficient context-switching between tasks and discussions.
• Task management. Easily create and track tasks within conversations, ensuring seamless updates without the need for extra management tools.

Choosing the right project management software can make all the difference in how smoothly your team operates. Thankfully, you don't have to spend a lot of money to get a great tool. The options listed above offer powerful features, even on their free plans.

Each tool has its strengths, so think about your team's unique needs and workflows. Whether you're a startup looking to scale or a small business trying to streamline processes, there's a free project management tool out there for you.

In this article, we'll explore the top 5 team chat apps for business in 2025 that can help your team communicate better, streamline projects, and keep everyone in sync.

Slack: classic chat tool that keeps evolving

When it comes to team communication, Slack has been a favorite for years — and for good reason. It offers channels for organizing conversations, direct messaging for quick chats, and integrations with hundreds of apps like Google Drive, Trello, and Zoom.

But what makes Slack a top choice in 2025? The platform keeps evolving with new features to support remote and hybrid teams. Its AI-powered search tool helps you find information in seconds, and the recent addition of video messaging makes asynchronous communication even easier.

Main features

• Channels for topic-specific conversations.
• Powerful search functionality.
• Extensive app integrations.
• Video messaging and huddles for quick check-ins.

Microsoft Teams: ultimate collaboration suite

Microsoft Teams isn't just a chat app; it's a complete collaboration suite. It's tightly integrated with Microsoft 365, making it ideal for businesses that already use Word, Excel, and Outlook. With Teams, you can chat, hold video meetings, share files, and even collaborate on documents in real time.

What's new in 2025? Microsoft has doubled down on AI, introducing tools that automate meeting notes, summarize chats, and even suggest tasks based on conversations. This helps teams stay productive and organized without missing a beat.

Main features

• Deep integration with Microsoft 365.
• AI-powered meeting summaries and task suggestions.
• Built-in video conferencing.
• Secure file sharing and collaboration.

Discord: more than just a gamer's paradise

Originally popular among gamers, Discord has found its way into the business world — and it's here to stay. Its voice channels, chat rooms, and screen-sharing capabilities make it a versatile tool for teams that need real-time collaboration. In 2025, Discord for Work offers enhanced privacy settings and integrations with tools like Notion, GitHub, and Zapier.

The platform's flexibility allows teams to create spaces for focused discussions or casual chats, making it ideal for creative industries where brainstorming is key.

Main features

• Voice channels for spontaneous conversations.
• Rich media sharing (videos, GIFs, images).
• Integrations with productivity tools.
• High-quality screen sharing.

ClickUp: task management meets team chat

While ClickUp is known primarily as a project management tool, its chat feature has made it one of the best all-in-one platforms for 2025. The chat functionality is seamlessly integrated with task management, so you can discuss projects, assign tasks, and track progress — all in one place.

In 2025, ClickUp has introduced AI-powered automations to reduce repetitive tasks and enhance productivity. This means less time spent managing projects and more time getting work done.

Main features

• Integrated chat and task management.
• AI-powered automation tools.
• Customizable dashboards.
• Real-time project updates.

Orchestra: smart gem among collaboration tools

Orchestra is a comprehensive platform designed to simplify communication and task management for teams.

Main features

• Chat-centric interface.
• Seamless task tracking.
• Built-in video calls.
• AI agents in every chat and channel.
• Various API integrations.

Finding the right team chat app can transform the way your team communicates and collaborates. In 2025, the focus is on tools that not only support chat but also integrate with other tools your team uses daily. 

There's a chat app on this list that fits your needs.

• Slack for its flexibility and integrations.
• Microsoft Teams if you're already in the Microsoft ecosystem.
• Discord for real-time collaboration and creativity.
• ClickUp if you want an all-in-one chat and project management tool.
• Orchestra for communication-first cooperation.

Choose the one that suits your needs best.

This article will walk you through the best practices for task management in remote teams, showcasing tools to optimize your workflows and help your team achieve its goals.

Challenges of task management in remote teams

Remote work offers flexibility and freedom but brings a new set of challenges, especially when it comes to task management. The lack of in-person communication, asynchronous workflows, and the physical distance between team members make it difficult to ensure smooth task delegation and completion.

Here are some of the most common challenges:

• Lack of real-time communication. Remote teams often face delays in communication due to time zone differences, leading to a lag in project progress.
• Difficulty in prioritizing tasks. Without a proper system, tasks can pile up and it's easy for team members to lose track of what needs to be done first.
• Tracking task progress. Keeping everyone accountable and on the same page can be a hassle when there's no real-time visibility into the status of various tasks.
• Delegating tasks efficiently. Ensuring that the right person gets the right task at the right time can be tricky, especially in a remote setting.
• Collaboration breakdown. Traditional task management tools often fail to integrate seamlessly with communication platforms, leading to fragmented workflows and collaboration gaps.

Establish clear priorities and goals

To ensure team alignment, it's essential to establish clear priorities for tasks and projects. Remote teams must have a shared understanding of the goals they are working towards, and each task should be prioritized accordingly.

Utilize task management tools with visual clarity

Visualizing tasks is key to staying organized. Remote teams benefit greatly from tools that provide clear visibility into all tasks, such as Kanban boards or task lists with deadlines and responsible persons assigned.

Automate repetitive tasks

Remote teams often face a high volume of repetitive tasks, which can take up valuable time. Automation can free up time for creative and strategic work by handling routine activities such as status updates or task delegation.

Facilitate asynchronous communication

For remote teams working across different time zones, asynchronous communication is vital. Team members need to be able to update the progress of their tasks and leave feedback without waiting for real-time responses.

Ensure transparency in task progress

Transparency is key when managing remote teams. Every team member should have a clear view of task assignments and progress to ensure accountability and allow managers to step in when tasks fall behind.

Assign tasks according to skills and availability

Effective task management involves delegating tasks based on the skill set and availability of each team member. Without the ability to observe team members in person, managers must rely on tools that provide visibility into each member's workload and capacity.

Hold regular check-ins and sync meetings

Regular sync meetings help remote teams stay connected, ensure that everyone is on the same page, and provide opportunities for feedback and troubleshooting.

Create standardized task templates

Standardizing recurring tasks can save time and reduce errors. Whether it's daily check-ins, project updates, or content reviews, having a template ensures consistency and speed.

Ensure proper documentation for all tasks

Without proper documentation, remote teams can struggle to track why certain decisions were made, what the current status of a task is, and who is responsible for what. Documentation ensures continuity and clarity, even when team members are working asynchronously.

Evaluate and adjust based on team feedback

The success of any task management system relies on its ability to adapt. By regularly gathering feedback from your team, you can improve workflows, streamline processes, and address any issues before they become bottlenecks.

Managing tasks in remote teams requires a thoughtful approach, a reliable toolset, and a commitment to flexibility and transparency. By following these best practices and using Orchestra, you can optimize your task management processes, keep your team on track, and achieve your project goals more efficiently.